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Arizona State USBC Association
Last Updated: July 16, 2010
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Arizona State USBC Association Last Updated: July 16, 2010
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All downloadable forms can be viewed with Adobe Acrobat.
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Arizona State USBC Association Bylaws Article I Name The name of the organization is the Arizona State USBC Association, chartered by the United States Bowling Congress. Article II Nonprofit Corporation and Charter Section A. Nonprofit Corporation The association is organized as a nonprofit corporation and operates consistent with the requirements of an organization classified as tax exempt under Section 501(c) (3) of the Internal Revenue Code (IRC). Section B. Charter The association shall be chartered by USBC and subject to its authority. To maintain its charter, the association must: 1. Provide services to men, women and youth. 2. Adopt by laws approved by USBC. 3. Not enact any bylaws or rules inconsistent with USBCs bylaws. 4. Adhere to Performance Standards and stated requirements as set forth in the USBC Association Policy Manual. 5. Apply for renewal of its charter every five years. Article III Purpose The purpose of the association as stated in the Articles of Incorporation, include, but are not limited to: 1. Providing equal opportunity for all in the sport of bowling without regard to race, religion, age, gender, disability, or national origin. 2. Promoting the game of American Tenpins. 3. Conducting and supporting bowling competition. 4. Engaging in any other activities permitted by an organization classified as tax exempt under Section 501 (c) (3) of the IRC. Article IV Membership and Dues The delegates representing adult membership, by two-thirds vote, determine and adopt adult dues, if any. The annual state adult dues are $1.00. (Cannot exceed $1.00) The board, by two-thirds vote, determines and adopts youth dues, if any, based on the recommendation of the Youth Committee. The annual state youth dues are $0.50. (Cannot exceed $0.50) The board may waive all or part of state dues for: 1. Members of other USBC associations having a reciprocal agreement with the association. 2. Other groups, such as seniors, etc, as determined by the board. The association cannot charge additional non-dues assessments. Article V Board of Directors Management Section A. Board Composition, Authority, and Duties The management and governance of the association is vested in the board of directors. The delegates representing the adult membership and Youth Representatives determine the number of directors. The total number of directors is sixteen. The total number of Board members (officers and directors) is nineteen. At least 20% of the total number of the Board members will be elected by the Youth Committee. The number of the Board members elected by the Youth Committee is four. The board shall not engage in any acts constituting a conflict of interest. The boards duties include but are not limited to: 1. Enforcing the bylaws. 2. Complying with the USBC Association Policy Manual. 3. Ensuring adherence to all USBC Performance Standards. 4. Adopting youth dues, up to the maximum established by USBC, based on the recommendation of the Youth Committee. 5. Conducting championship level competition for its membership constituency (men, women and youth) and complying with state and local laws in the area. 6. Providing education, training, evaluations, recognition and other services as determined by USBC. 7. Implementing USBC programs. 8. Selecting/appointing and evaluating the performance of the Association Manager. 9. Approving use of membership records. Section B. Eligibility A candidate for the board must be: 1. A USBC member in good standing of the association at the time of election and throughout their term. 2. Elected or appointed without regard to race, color, religion, gender, disability, national origin, or age, other than the minimum age of 14, unless state laws mandate a specific age, and be reasonably representative of the membership. a. Any member of the board authorized to sign contracts or act as a signatory on association accounts must be a minimum age of 18. b. At least 20% of the board must be represented by youth and elected by and from the Youth Committee. c. A maximum of three bowling center proprietors may serve on the board at one time. A proprietor is an individual who is the owner, partner, or corporate officer of a bowling center or group of bowling centers. Excluded from the definition of proprietor is an individual who owns 25% or less of the equity shares, or who is inactive in the management of the bowling center and remains so during a term as an officer or director. d. The adult officers and directors shall be so appointed that no local associations geographical area (merged or non-merged) shall have no more than two members on the board of directors who shall be two officers, or two directors, or one officer and one director. The officer and/or director shall be apportioned to the local association through which their USBC dues are paid. e. An officer or director who changes local association membership within the state of Arizona during their term of office, shall be considered, for the purpose of the forgoing apportionment restriction ONLY, a member of the local association of which he/she was a member at the time of his/her election, throughout that term of office. f. Any officer/director may accept nomination and run for election for another office without resigning his/her present office. Section C. Election of Directors Directors whose positions are subject to election by the delegates representing adults are elected by majority vote* of the delegates, present and voting, from: 1. A slate provided by the Nominating Committee. 2. Nominations from the floor. Qualifications must be submitted to the Nomination Committee at least 24 hours prior to the opening of the annual meeting. At least 20% of the board is elected by the Youth Committee. Voting will be held by ballot if there is more than one nominee for each position. *If a majority vote is not reached on the first ballot, the candidate receiving the lowest vote total is dropped and balloting continues until a candidate receives a majority vote. Section D. Term The term for adult directors is three years and for youth directors three years. There will be a limit of two consecutive terms. The delegates representing adult membership and Youth Representatives determine the number of years in a term and the number of terms allowed. For two- and three-year terms the delegates representing the adult membership and Youth Representatives establish a stagger system. The officer and director stagger system shall be: Group One Group Two Group Three President 1st Vice President 2nd Vice President Directors #1 - #4 Directors #5 - #8 Directors #9 - #12 Youth Director #1 Youth Directors #2 - #3 Youth Director #4 At the organizational meeting Group One shall be for three-year term, and Group Two shall be for two-year term, and Group Three shall be for one-year term. Section E. Resignation, Removal, and Vacancies 1. Resignation. A board member may resign from the board of directors by providing written notice of resignation to the president or, in case of the president, to the board. 2. Removal for Ineligibility. A board member who is no longer eligible to serve on the board may be removed by a two-thirds vote of the board when a quorum is present. 3. Removal for Cause. When a board member is accused, in writing, of failure to properly perform the duties of their office or otherwise engaging in improper or unfair activities or conduct, the board may conduct a meeting following the Removal Procedures in the Suspension and Reinstatement Chapter. An appeal may be filed with USBC within 15 days of the removal. Two-thirds written consent of the full board is required to seek re-election and/or reappointment to the board. 4. Vacancies. Vacancies in positions on the board are filled for the un-expired portion of each term as follows: a. If elect ed by the delegates representing adult membership, director vacancies are filled by the president, subject to approval by the board. b. If elected by the Youth Committee, director vacancies are filled by the Youth Committee. c. The board fills vacancies in officer positions. Article VI Officers Section A. President and Vice President The officers of this association shall include a president and two vice presidents. Section B. Election Officers are elected by a majority vote* of the delegates representing adult membership present and voting from: 1. A slate provided by the Nominating Committee. 2. Nominations from the floor. Qualifications must be submitted to the Nominating Committee at least 24 hours prior to the opening of the annual meeting. Voting will be by ballot if there are more than one nominee for each position. *If a majority vote is not reached on the first ballot, the candidate receiving the lowest vote total is dropped and balloting continues until a candidate receives a majority vote. Section C. Term The term for elected officers is three years. There will be a limit of two consecutive terms. The delegates representing adult membership and Youth Representatives determine the number of years in a term and the number of terms allowed. Section D. Authority and Duties 1. President a. Presides at all meetings. b. Acts as spokesperson for the association. c. Serves as the liaison to the state proprietors association, if applicable. d. Appoints committees, except nominating and youth, with board approval. Note: All committees should be comprised of both board members and non-board members. 2. Vice Presidents a. The Vice Presidents in the order of their titles, presides at all meetings when the president is absent. b. Performs other duties as prescribed by the boar or requested by the president. 3. Association Manager a. Selected/appointed by and accountable to the board. b. Responsible for implementation of USBCs Performance Standards. c. Acts as the ex officio non-voting secretary/treasurer of the board or such other officer designation as required by law and determined by the board. d. Responsible for other duties as prescribed by the board and in the USBC Association Policy Manual. Article VII Meetings Section A. Annual Meeting An Annual Meeting of association delegates representing adult membership and Youth Representatives shall be held at a time and place approved by the board of directors. (See Article IX, Section C for the time frame for the election of delegates and alternates to the USBC Annual Meeting.) Attendance is open to all members. Voting officers, directors, delegates/alternates representing adult membership and Youth Representatives/alternates must be at least 14 years of age, unless state laws mandate a specific age. 1. The Association Invites All Associations Within Its Jurisdiction, As Follows: a. Associations serving men, women, and youth are entitled to delegates representing adult membership and Youth Representatives/alternates. Delegates/Alternates. Only adult membership will be used to determine the number of adult delegates/alternates to which an association is entitled. Youth Representatives/alternates. Only youth membership will be used to determine the number of Youth Representatives/alternates to which an association is entitled. b. Associations serving men and women only (BA): Delegates/alternates. Association membership will be used to determine the number of delegates/alternates to which an association is entitled. c. Associations serving women only (WBA): Delegates/alternates. Association membership will be used to determine the number of delegates/representatives to which an association is entitled. d. Associations serving youth only (Youth Association): Youth Representatives/alternates. Association membership will be used to determine the number of Youth Representatives/alternates to which an association is entitles. Youth Representatives/alternates are defined as members at least 14 years of age unless state laws mandate a specific age, elected by chartered local associations. The number of delegates representing adult membership and Youth Representatives/alternates an association is entitled to is as follows: 1. Adult delegate allocation. Based on the previous seasons adult membership as of July 31, each local association shall be entitled to delegates as follows: 2 to 300 2 delegates 301 to 600 3 delegates 601 to 900 4 delegates 901 to 1200 ..5 delegates 1200 and over ..6 delegates 2. Youth Representatives allocation. Based on the previous seasons youth membership s of 31 July, each local youths association shall be entitled to representatives as follows: 1 to 300 ..1 representative 301 to 600 ..2 representatives 601 to 900 ..3 representatives 901 and over ..4 representatives 3. Affiliate Associations. Each USBC affiliate association shall be entitled to only one delegate regardless of their membership. A local association is not eligible to send delegates representing adult membership and Youth Representatives/alternates if it is declared delinquent or USBC has revoked its charter.
e. Credentials. Credentials are forwarded to the state association at least sixty days prior to the opening of the annual meeting. 2. Voice and Vote Voting officers and directors, delegates representing adult membership and Youth Representatives, at least 14 years of age, unless state laws mandate a specific age, have voice and vote. Other members may attend with voice only. Absentee and proxy voting are not permitted. 3. Responsibilities a. Delegates representing adult membership shall: 1) Adopt bylaws, with the exception of youth dues. 2) Adopt state adult dues, up to the established maximum. 3) Elect up to 80% of the total number of members of the board. 4) Elect two adult members and two alternates for the USBC Annual Meeting. b. Youth Representatives shall: 1) Adopt bylaws with the exception of adult and youth dues. 2) Elect the Youth Committee. 4. Meeting Notice Written notice of the meeting shall be forwarded to the board, delegates representing adult membership and Youth Representatives, at least 15 days prior to the annual meeting. Special meetings may be call by the president or upon written request of at least three board members. 5. Quorum a. Twenty Delegates representing adult membership constitute a quorum. The delegates representing adult membership and Youth Representatives determine the number. b. Four Youth Representatives constitute a quorum for youth related elections and activities. The delegates representing adult membership and Youth Representatives determine the number. 6. Action A majority vote of the delegates representing adult membership and Youth Representatives, state officers and directors present and voting, at a properly noticed meeting, when a quorum has been established, is required to take action, unless otherwise provided by law or these bylaws. Elections of officers and directors require a majority vote. Elections of delegates and alternates require a plurality vote. Absentee and proxy voting are not permitted. Section B. Board Meeting The board shall meet at least annually. Special meetings may be held at the request of any board member if a majority of the board approves. 1. Notice. Written notice for all regular and special meetings shall be forwarded to the board at least 15 days prior to the meeting. 2. Quorum. Twelve board members constitute a quorum. The delegates representing adult membership and Youth Representatives determine the number. 3. Action. A majority vote of the officers and directors, present and voting, at a properly noticed meeting, when a quorum has been established, is required to take action, unless otherwise provided by law or these bylaws. Absentee and proxy voting are not permitted. Section C. Parliamentary Procedure The most recent edition of Roberts Rules of Order, Newly Revised, shall govern all meetings. Article VIII Committees Section A. Standing Committees The association shall have the following Standing Committees: Nominating, Finance, and Youth. 1. Nominating Committee. The committee revises candidates and prepares slates for adult board, delegates representing adult membership and alternate positions. The committee will prepare slates for the Youth Committee based on the recommendation of the Youth Committee. The committee publicizes the criteria and procedures for the elected positions. (See the USBC Association Policy Manual for composition of the Nominating Committee.) 2. Finance Committee. The committee is responsible for reviewing and monitoring the annual budget and other financial matters. 3. Youth Committee. The Youth Committee is elected by the Youth Representatives and is responsible for: a. Developing eligibility requirements for board members representing the youth. b. Electing at lest 20% of the board members from the Youth Committee. c. Developing eligibility requirements for the Youth Committee, subject to approval of the board of directors. d. Recommending youth dues, to be approved by the board. e. Monitoring, promoting, reviewing, and recommending youth programs conducted by the association. Section B. Other Committees The president may establish other committees, with board approval. Article IX Delegates and Alternates Section A. USBC Annual Meeting Two adult delegates and two adult alternates are elected by plurality vote* of those delegates representing adult membership, present and voting (See Article VI, Section A of the national bylaws for representation.) *A plurality vote is the largest number of votes cast for a given candidate. The candidate(s) receiving the most votes is (are) elected. Section B. Eligibility Delegates and alternates must be: 1. Elected by the delegates representing adult membership. 2. At least 18 years of age. 3. A USBC member in good standing of the association at the time of election and throughout their term. If a member is elected to represent more than one association to attend the same meeting, the first election shall stand and any succeeding election shall be declared null and void.
Section C. Election Delegates and alternates serve for one year, beginning August 1, and are elected by: 1. A slate provided by the Nominating Committee. 2. Nominations from the floor. Qualifications must be submitted to the Nominating Committee at least 24 hours prior to the opening of the annual meeting. 3. Plurality vote*. The election shall be held by ballot, except that a voice vote may be taken when the number of candidates does not exceed the number of positions to be filled. 4. Alternates shall serve in order of their election. The election is to be held in compliance with the USBC Annual Meeting requirements. Section D. Vacancies Vacancies in the delegate positions are filled for the un-expired portion of ech term by the alternates, in the order in which they were elected. If a vacancy still exists, the president fills the vacant position by appointment. The appointee must also meet the same eligibility requirements as elected positions. *A plurality vote is the largest number of votes cast for a given candidate. The candidate(s) receiving the most votes is (are) elected. Article X Amendments Section A. Procedure Any member of the association may submit proposed amendments to these bylaws. The state association bylaws may be amended at any delegate/Youth Representative meeting by a two-thirds vote of the delegates representing adult membership and Youth Representatives present and voting. The amendment must be: 1. Submitted in writing to the Association Manager or president. 2. Submitted at least sixty days prior to the meeting when the association is considering the proposal. (The date or number of days to be set by the delegates and Youth Representatives. See Section B Change in Dues.) 3. Forwarded by the state association at least fifteen days before the meeting to: a. Local Association Managers. b. Board of Directors. c. Delegates representing adult membership and Youth Representatives eligible to vote. Section B. Change in Dues 1. Adult Dues. Forward a notice to each delegate representing adult membership and Youth Representative at least 15 days prior to the meeting at which the proposed change is considered. The notice must: a. Be in writing. b. Specify the amount of the change. c. Specify the reason for the change. 2. Youth Dues. Changes in youth dues are adopted by the board, based on recommendations of the Youth Committee. Notification of any adopted change in dues and the reason for the change will be forwarded in writing to each local association. Section C. Effective Date All amendments are effective August 1, following adoption, unless otherwise specified when adopted. Article XII Indemnification Directors, officers, and other authorized volunteers, employees or agents shall be indemnified against claims for personal and individual liability arising in connection with their positions or service on behalf of the association to the full extent permitted by law.
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